Exhibitor | General Information

Please ensure you have read all the information below prior to the event. If you have any questions or concerns please email Info@paw-fest.com
 

 Accidents & Emergencies 

If you are involved in or witness an accident or near miss while on site, please report to a member of the Pawfest team immediately.
All emergencies must go through the Pawfest Team. This is to ensure that the emergency services can be directed quickly and efficiently on arrival.
 

Alcohol & Catering

The consumption of alcohol within Betteshanger Park during build-up and breakdown is not permitted. Only those stands who have had prior permission from the Event Manager may sell alcohol and refreshments during Pawfest. All Caterers are asked to provide the following information before they will be permitted to operate on-site - 
 
- HACCP Certificate (Hazard analysis and critical control points)
- Local Authority Food Hygiene Rating
- Food Hygiene Certificates
- Gas Safety Certificates (if applicable)
    Please upload these under Food Hygiene and Safety Certificates within the Legal Documents Tab.
      

    Camping & Accommodation

    Exhibitors wishing to Camp onsite will need to email Info@Paw-fest.com, to submit a request before 10th April 2025.

    - Shower and Toilets: Showers facilities are located by the bike hire and access will be available 8am-6pm. Toilets will be located a various points around the event and can be accessed 24/7.

    - Water Point: The water point is located outside the visitor centre.

    - Power: Exhibitors wishing to camp will need to provide their own power. Any power purchased must be used for your Stand only and not camping. 

     

    Alternatively we recommend these local dog friendly Camping / Accommodation:

     - Travelodge Sandwich approx 12 minutes drive      

     - Travelodge Dover approx 20 minutes drive 

     - Lilly Roo's Glamping approx 4 minutes drive 

     

       

    Disabled Facilities

    Pawfest wants to ensure everyone has an enjoyable experience during the event. Disabled Parking has been designated as close to the entrance as possible.
    Please do consider that Pawfest is an outdoor event with grass fields and uneven surfaces, While we have made a great effort to provide facilities to accommodate for this, there will be some areas that might be hard to navigate.

       

    Fire Precaution & First Aid 

    Fire Extinguishers will be distributed around the event and may NOT be removed unless in the event of a fire. If you have activities that increase the fire risk, you must order additional extinguishers before the event or provide your own.

    First Aid is situated in the visitor centre. If you require assistance, please contact a member of the Pawfest team.

       

    Security

    Security will be on-site during the event and overnight. However, event spaces are vulnerable places and the Pawfest Team can accept no responsibility for any loss or damage that may occur to your property from any cause. Please follow these tips to help ensure your property is kept safe during the event - 

    - Ensure there are two representatives setting up and breaking down your stand so that the stand is never left unattended during these vulnerable times.

    - Book sufficient staff for your stand during the event to ensure that it is never left unattended. Do NOT ask a neighbouring stand to watch over your stand while you go for a break - they may become busy and not be able to keep an eye out.

    - Do not position desirable items at the front of the stand or out of your sight, to deter thefts.

    Report anything of a suspicious nature to the Pawfest team

      

    Weather

    Exhibitors should make extra provisions for any weather, as although we hope for sunshine we cannot guarantee this due to it being an outdoor event and the great British weather! We advise bringing provisions from wellies to suncream and covering all eventualities from hot and sunny to cold and rainy!